--- title: "Event Accreditation, Passes and Photo Badges - Ticket Fairy" description: "Your crew, artists, traders, volunteers and press get their passes from the lists you keep. Your desk hands passes out and your staff gates check them." canonical: "https://www.ticketfairy.com/event-operating-system/accreditation" --- Accreditation # Get passes ready before your crew and artists arrive You add people straight from your shifts, advances and trader list, and your door team checks each pass in their usual ticket app. A small team that works like a big one. [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) - No credit card required - The [Event Operating System](https://www.ticketfairy.com/event-operating-system) on every plan, Free included - Unlimited events with no monthly fee ![Ticket Fairy Event Operating System: Accreditation](https://www.ticketfairy.com/embeds/posters/marketing-event-accreditation--print-badges.png) - Right access for crew, artists, traders and press - Zones, days and meals on each pass - Each pass holder counted in and out ## Give everyone their pass before they arrive You can add the people you already work with to a pass group straight from your shifts, advances, traders, volunteers and press list. Their passes are ready before the gates open. Each outside team gets its own page to name their people against the passes you allow. When a pass needs approval, the approvers you name in your rules decide. - **People from your lists**: your shifts, advances, traders, volunteers and press list - **Outside teams name their people**: from their own page, within the allowance you set - **Approvals**: rules for who approves each kind of pass ![Ticket Fairy Event Operating System: Give everyone their pass before they arrive](https://www.ticketfairy.com/embeds/posters/marketing-event-accreditation--passes.png) ## Control which areas each backstage pass opens, and when Backstage and your other zones stay for the people who belong there. You add your zones and give each pass type its days, hours, meals and parking. At your staff gates, a pass that is not for that zone, day or hour is refused, with the reason shown. A supervisor can let someone through with a reason. On site now shows you how many people are on site and in each zone, by group or outside team. - **Zones and pass types**: days, hours, meals and parking for each pass type - **Staff gates**: passes checked in and out of each zone - **On site now**: who is on site and inside each zone ![Ticket Fairy Event Operating System: Control which areas each backstage pass opens, and when](https://www.ticketfairy.com/embeds/posters/marketing-event-accreditation--zones-and-pass-types.png) ## Hand out passes quickly at your desk At the hand-out desk, your staff can scan a badge or search a name to see the photo, pass type, zones, days and today's meals. If something stops a hand-over, such as a missing photo or induction, your desk staff see why in plain words, with the fix. A group lead can collect passes for their group. Desk staff without a dashboard login can work from a desk link on their own phone. Your desk team can carry on with no connection, and their hand-overs are saved once the connection is back. - **Hand-out desk**: photo, zones, days and meals on each scan - **Desk links**: for staff without a dashboard login - **Photo badges**: A6 or CR80 badges, with a photo link for each pass holder ![Ticket Fairy Event Operating System: Hand out passes quickly at your desk](https://www.ticketfairy.com/embeds/posters/marketing-event-desk--accreditation.png) ## More on Accreditation See how your team does each job in the dashboard, set it up step by step and get answers to your questions. - Passes & approvals ### [Scan crew, artist and press passes at your door](https://www.ticketfairy.com/event-operating-system/accreditation/accreditation-and-passes) Crew, acts, traders, volunteers and press get named passes with the right zones, days, meals and parking. Outside teams name their own people, and approvers decide from their email. - Pass desk & gates ### [Hand out passes fast and guard each backstage zone](https://www.ticketfairy.com/event-operating-system/accreditation/pass-desk-and-staff-gates) Your desk hands out passes fast, shows what is on each pass and records who took it. Staff gates keep each zone to the right people, and you see who is on site live. - Press & media ### [Approve press, run the photo pit and share photos](https://www.ticketfairy.com/event-operating-system/accreditation/media-accreditation-and-assets) You take press applications through your own form and approve them with clear permissions. Press passes cover the pit and your staff gates, and you can share photos and video with promoters. [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## See it in your dashboard - ![Ticket Fairy backstage gate refusing a pass that is for another day and another zone](https://www.ticketfairy.com/embeds/posters/marketing-event-gate--refused.png) *Gate staff see exactly why a pass is refused, such as the wrong day or zone.* - ![Ticket Fairy pass panel for a crew pass, with the group, pass type, zones, meals and badge photo](https://www.ticketfairy.com/embeds/posters/marketing-event-accreditation--pass.png) *You can see each detail of a pass in one panel, from its zones and meals to the badge photo.* - ![Ticket Fairy page an outside team opens from their link, with the press passes and the people named](https://www.ticketfairy.com/embeds/posters/marketing-event-outside-teams--their-page.png) *Each outside team can name their own people against the passes you allow.* - ![Ticket Fairy page an approver opens from their email with no sign-in, listing two press pass requests](https://www.ticketfairy.com/embeds/posters/marketing-event-approvals--decision-link-page.png) *Approvers decide pass requests from a link in their email, with no sign-in.* ## Get your whole team on site with the right pass - ### Zones and pass types You can give each pass type its zones, days, hours, meals and parking. - ### Pass groups You can group passes for crew, performers and their guests, trader staff, volunteers and press. Each group has an allowance and a deadline for names. - ### Outside teams Outside teams name their people on their own page, paste a list or upload a spreadsheet. They can bring back last event's people. - ### Approvals You set rules for who approves passes and can decide many requests at once. - ### Named passes You can issue named passes that your door team scans like tickets. - ### Photo badges You can upload a photo, or send a photo link the pass holder opens without making an account, then print. - ### Hand-out desk Your desk team can hand passes over by scan or name, collect for a group and undo a hand-over with a reason. - ### Staff gates and On site now Your team can check passes in and out of each zone and see who is on site for a roll call. - ### Desks You can open each desk at your event from the Desks section and share a desk link you can stop at any time. - ### Guest tickets and partner allowances You can send free tickets to guests and give partners their own allowance to hand out. - ### Arrivals You see when and how each pass holder arrived, and how many of each group are here. - ### Send a pass again You can email a pass again, and each send is kept in its history. - ### Press requests You see what each outlet wants to do, such as photos, video or interviews, and can verify, approve or decline requests one at a time or in batches. ## Issue, hand out and check passes at the gate - [Issue accreditation passes for your event](https://www.ticketfairy.com/guides/issue-accreditation-passes-for-your-event) - [Let outside teams name their own people for event passes](https://www.ticketfairy.com/guides/let-outside-teams-name-their-own-people-for-passes) - [Choose who approves accreditation requests for your event](https://www.ticketfairy.com/guides/choose-who-approves-accreditation-requests) - [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/guides/approve-or-decline-accreditation-requests-for-your-event) - [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/guides/hand-out-accreditation-passes-at-your-desk) - [Check accreditation passes in and out at your event staff gates](https://www.ticketfairy.com/guides/check-passes-in-and-out-at-your-staff-gates) - [Let event staff work a desk from their phone with a desk link](https://www.ticketfairy.com/guides/let-event-staff-work-a-desk-from-their-phone) - [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/guides/issue-entry-passes-to-your-crew) - [Send free tickets to your guest list](https://www.ticketfairy.com/guides/issue-guest-tickets) - [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/guides/let-a-partner-hand-out-their-own-tickets) - [See which event pass holders have arrived and send a pass again](https://www.ticketfairy.com/guides/see-which-pass-holders-have-arrived-and-send-a-pass-again) - [See why tickets and passes were refused at the door](https://www.ticketfairy.com/guides/see-why-tickets-and-passes-were-refused-at-the-door) ## Questions about Accreditation ### Accreditation #### How does the door team check a pass? A pass is a named guest ticket, so your door team scans it in the ticket app they already use. You can also print it as a photo badge. #### Does the check-in app refuse a pass for the wrong zone? Your staff gates and gate links do. They check the zone, day and hour on each scan. The check-in app scans passes as tickets and shows what each pass allows. #### Does the staff gate work without a connection? No. The gate checks each pass with Ticket Fairy. Without a connection, it asks staff to check passes by eye and scan them when the connection is back. The hand-out and meal desks work without one. #### How many passes can I issue or print at once? Up to 500 passes and up to 200 badges at a time. #### Can I issue passes for a seated event? You can issue passes on any event without a seat map. For an event with a seat map, issue guest tickets on the Guest Tickets page instead. #### Where does a pass go when I send it again? To the email address you issued it to. Each send is kept in the pass's history. #### How do I manage backstage access passes? Make backstage one of your zones and give it to the pass types that need it, with the days and hours each one opens. At your staff gates, a backstage pass is refused anywhere it does not belong, with the reason shown. On site now shows who is inside backstage at any moment. #### Can I run guest lists and hospitality guests alongside crew passes? Yes. Send guest tickets to your guest list and give partners their own allowance to hand out. Pass groups cover performers and their guests. Add a hospitality area as one of your zones, and a pass type can open it as well as backstage for the days you choose. For VIP tables and hosts, use VIP hospitality under Front of house. [Previous **Crew meals & safety**](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety) [Next **Registration & badges**](https://www.ticketfairy.com/event-operating-system/registration-and-badges) See how the Ticket Fairy [ticketing platform for event organizers](https://www.ticketfairy.com/event-ticketing/) helps you sell more tickets, with every feature, the pricing and the support you get. Get started free and plan your next event today, or book a demo to see it on an event like yours. ## Start free with the Event Operating System Sign up and plan your next event, from the first advance to show day. The Event Operating System on every plan, Free included Unlimited events with no monthly fee Fai drafts the admin, and you approve it [Get started free](https://manage.ticketfairy.com/registration) No credit card required The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners. Ticket Fairy is not a direct lender and does not make credit decisions. Ticket Fairy acts solely as a technology provider, connecting event businesses with third-party lending partners. All funding decisions, terms, and conditions are determined by the respective lending partners. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)