---
title: "Festival Trader and Market Management Software"
description: "You pick the right food, drink and market traders and get paperwork and payments in before load-in, then place them on your map and invoice your share."
canonical: "https://www.ticketfairy.com/event-operating-system/traders-and-markets"
---

Traders & markets

# Fill your site with the right mix of traders

Fai, your AI teammate, ranks trader applications against the mix you want, and you approve the best.

A small team that works like a big one.

  [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

- No credit card required
- The [Event Operating System](https://www.ticketfairy.com/event-operating-system) on every plan, Free included
- Unlimited events with no monthly fee

     ![Ticket Fairy Event Operating System: Traders & markets](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--vendors.png)

- The right trader mix, ranked by Fai
- Paperwork and payments in before load-in
- Your share of sales worked out

## Choose the right traders and have them ready for load-in

Traders apply on your public application page, which shows your fees and tax. Fai ranks them against the mix you want, and you approve, waitlist or decline each one.

When you approve a trader, their invoice is ready and they get their own page. On that page they accept your terms, pay, book a load-in time, name their staff and upload certificates. One application can cover all dates of a market series, and you decide each date on its own.

- **Trader applications**: a public page with your fees and tax
- **Ranked by Fai**: against the mix of traders you want
- **Trader page**: terms, invoice, load-in time, certificates and staff

     ![Ticket Fairy Event Operating System: Choose the right traders and have them ready for load-in](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--approve.png)

## Show each trader on your site map and your website

You can drag each approved trader onto a pitch on your site map. Their trader page then shows their pitch, a small map around it and their load-in time.

Load-ins appear on the run of show. Your electrician gets an up-to-date power sheet for each zone, with each trader's power and water. Traders enter their own listing for your public trader directory, and you check and publish it. The directory can go on your website, with filters.

- **Pitches on your site map**: each trader sees their own pitch
- **Power sheets**: a private link for your electrician
- **Trader directory**: on your website, with filters by what traders sell

     ![Ticket Fairy Event Operating System: Show each trader on your site map and your website](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--directory.png)

## Invoice your share of sales from takings you can check

Traders declare their takings on their own page, with their till or card machine report. Fai checks the report and tells you whether it matches the figure they entered.

You accept it or ask the trader about it. You get the pitch fee's percentage of sales, never less than its minimum fee and never more than its maximum. The invoice goes out through Bulk Invoices.

- **Takings with evidence**: the till or card machine report on each declaration
- **Checked by Fai**: you accept the figure or ask about it
- **Minimum and maximum fees**: applied to each trader's share of sales

     ![Ticket Fairy Event Operating System: Invoice your share of sales from takings you can check](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--takings.png)

## Place traders on their pitches by your own rules

You enter your pitch rules the way you would say them, such as keeping the coffee vans apart or the fire lane clear.

The pitch check shows each pitch that breaks a rule. Fai plans pitches for the traders still without one. Traders ask to move from their own page, and you answer.

- **Pitch rules**: in your own words, understood by Fai
- **Fai's pitch plan**: free pitches that keep all your rules, for you to approve
- **Move requests**: traders ask, you move them or say no with a note

     ![Ticket Fairy Event Operating System: Place traders on their pitches by your own rules](https://www.ticketfairy.com/embeds/posters/marketing-event-site-plan--rules-and-plan.png)

## More on Traders and Markets

See how your team does each job in the dashboard, set it up step by step and get answers to your questions.

- Applications & load-in

  ### [Fill your pitches with traders who pay and arrive ready](https://www.ticketfairy.com/event-operating-system/traders-and-markets/trader-applications-and-readiness)

  You take trader applications with your fees and tax shown, Fai ranks them against your mix, and you approve with the invoice ready. Each trader then pays, sends their certificates, books load-in and appears on your website.
- Pitches & takings

  ### [Give traders the right pitches and collect your share](https://www.ticketfairy.com/event-operating-system/traders-and-markets/trader-pitches-and-takings)

  You place traders on your site map by rules in plain words and share a live power sheet with your electrician. Fai checks the takings, and you invoice your share of sales from them.

[Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

## See it in your dashboard

- ![Ticket Fairy public trader application page, with the business, what they sell, the fees and tax](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--application-page.png)
  *Traders apply on your own application page, with your fees and tax shown up front.*
- ![Ticket Fairy site map with a pitch selected and two approved traders waiting to be placed](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--traders-to-place.png)
  *You drag each approved trader onto a free pitch on your site map.*
- ![Ticket Fairy trader takings where Fai read a different total in the card export](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--takings-to-check.png)
  *You see straight away when a trader's declared takings do not match their card report.*
- ![Ticket Fairy Move requests view with a coffee van asking to move to a flat, hard pitch](https://www.ticketfairy.com/embeds/posters/marketing-event-site-plan--move-requests.png)
  *You answer each trader's request to move pitch from one list.*

## Take each trader from application to final invoice

- ### Trader applications

  You can take applications with your pitch fees, extras such as power and water, and tax. Fai ranks them with plain reasons.
- ### Invoices

  When you approve a trader, their invoice is made from your fee table, and they pay it through your event's own payment processing account.
- ### Trader page

  Each trader keeps their details, menu and staff up to date, accepts your terms, pays and books load-in.
- ### Staff passes

  You can include staff passes in a pitch fee and offer more as an extra. Traders name their own staff.
- ### Vehicle passes

  Traders book each vehicle into an arrival time and show the gate code when they arrive.
- ### Certificates

  Fai finds the expiry dates on trader certificates and suggests reminders for missing or expiring ones.
- ### Pitches

  You place traders on the site map, and their load-in times show on the run of show.
- ### Power sheets

  Your electrician sees each zone's power and water from a private link.
- ### Trader directory

  You publish the listings you check and can embed the directory on your website, with filters by what traders sell.
- ### Takings and share of sales

  Fai helps you check declared takings, and you invoice your share through Bulk Invoices.
- ### Market series

  You can take one application for several dates and decide each date on its own.
- ### Pitch rules and Fai's plan

  Each pitch is checked against your rules, and Fai places the traders still without a pitch.
- ### Move requests

  Traders ask to move from their trader page, and each new pitch is checked against your rules.

## Take applications, place traders and invoice takings step by step

- [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event)
- [Get your traders ready for show day](https://www.ticketfairy.com/guides/get-your-traders-ready-for-show-day)
- [Place your traders on pitches on your event site map](https://www.ticketfairy.com/guides/place-your-traders-on-pitches-on-your-site-map)
- [Share a power sheet with your event electrician](https://www.ticketfairy.com/guides/share-a-power-sheet-with-your-electrician)
- [Show your traders in a directory on your website](https://www.ticketfairy.com/guides/show-your-traders-in-a-directory-on-your-website)
- [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/guides/check-trader-takings-and-invoice-a-share-of-sales)
- [Set pitch rules and let Fai plan your trader pitches at your event](https://www.ticketfairy.com/guides/set-pitch-rules-and-let-fai-plan-your-trader-pitches)
- [Handle trader requests to move pitch at your event](https://www.ticketfairy.com/guides/handle-trader-requests-to-move-pitch)

## Questions about Traders and Markets

### Traders & markets

#### Does Fai decide which traders to approve?

No. Fai ranks applications against the mix you describe, with plain reasons. Your team approves, waitlists or declines each one.

#### Does the directory show a trader's phone number or email?

No. Each listing shows only the name, what they sell, the kind of trader, the words people filter by, a website and an Instagram name.

#### Does Fai decide whether takings are right?

No. Fai checks the reports and tells you whether they match the figure the trader entered. You accept the figure or ask the trader about it.

#### Can one trader apply for several market dates?

Yes. One application can cover several dates of a market series. You approve or decline each date on its own. On their page, the trader can say they cannot trade on a date.

#### Can two traders share a pitch?

No. You place one trader on each pitch on the map. If two traders share a space, draw two areas side by side.

#### How many staff can a trader name?

As many as their staff passes allow. You can include staff passes in a pitch fee and offer more as an extra.

                [Previous **Venue operations**](https://www.ticketfairy.com/event-operating-system/venue-operations) [Next **Exhibitors & sponsors**](https://www.ticketfairy.com/event-operating-system/exhibitors-and-sponsors)

See how the Ticket Fairy [event ticketing system](https://www.ticketfairy.com/event-ticketing/) helps you sell more tickets, with every feature, the pricing and the support you get.

Get started free and plan your next event today, or book a demo to see it on an event like yours.

## Start free with the Event Operating System

Sign up and plan your next event, from the first advance to show day.

The Event Operating System on every plan, Free included

Unlimited events with no monthly fee

Fai drafts the admin, and you approve it

   [Get started free](https://manage.ticketfairy.com/registration)

No credit card required

The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners.

Ticket Fairy is not a direct lender and does not make credit decisions. Ticket Fairy acts solely as a technology provider, connecting event businesses with third-party lending partners. All funding decisions, terms, and conditions are determined by the respective lending partners.

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This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)